Monthly bookkeeping that’s closed, checked and on time.
Clean Books is Kellcat’s monthly bookkeeping service. Every month your accounts are categorized, reconciled and reviewed for accuracy, your dashboard updates, and you get a short note on what changed. No chasing, no guessing.
Clean Books fits when you…
What happens to your books every month.
“Monthly bookkeeping” can mean a lot of things. Here’s exactly what a Kellcat close covers, in order, so you know what you’re paying for.
1. Statements pulled
Kellcat keeps read-only access to your bank, card and loan accounts, so statements are downloaded without reminding you every month.
2. Transactions categorized
Every transaction coded to the right account, with bank rules set up so repeat items stay consistent from month to month.
3. Questions in one list
Anything only you can answer, like a mystery deposit or a personal charge, is gathered into one short list instead of a trickle of emails.
4. Every account reconciled
Bank, credit card and loan accounts tied to their statements, plus payment apps like Stripe, Square, Shopify or PayPal.
5. Accuracy review
A review of the whole file: nothing left uncategorized, loan balances matching lender statements, owner draws kept out of expenses, and sales tax tied to your returns.
6. Month closed
Once the month is reviewed, it’s closed in your software so last month’s numbers don’t quietly change later.
7. Dashboard updated
Your core dashboard refreshes with the closed month, so the numbers you see are numbers you can trust.
8. Summary sent
A short email with one win, one watchout, one next step, and anything Kellcat still needs from you.
9. Kept tax-ready
Because every month is reconciled and reviewed, year-end is a handoff to your CPA, not a rebuild.
Everything in Clean Books.
One monthly service, built so you and your CPA can trust the numbers.
Monthly bookkeeping close
Every account categorized, reconciled and reviewed for accuracy before the month is marked closed.
Core dashboard
Revenue, expenses, net profit, cash position, top categories and month-over-month trends in one view.
Short monthly email summary
A plain-English note each month on what changed in your numbers, so you never have to dig through reports.
Tax-ready books
Clean records for your CPA at tax time, with reports ready for your CPA or lender whenever you need them.
Quarterly check-in and support
A 15-minute call every quarter, plus email and secure portal support with replies within 1–2 business days.
Cleanup first, if needed
Behind by a few months or more? Your books are brought current first, as a separate one-time step quoted up front.
The six numbers you’ll see every month.
- Revenue: what came in, compared with last month and last year
- Net profit and margin: what you actually kept
- Gross margin: what’s left after the direct cost of your work or products
- Cash on hand: across all of your business accounts
- Accounts receivable: who owes you, and how late they are
- Operating expenses: where the money goes, by category
Built in Databox from your QuickBooks Online or Xero file, and updated after every close.
What Kellcat needs from you.
- One-time read-only access to your bank, card, loan and payment accounts
- Answers to the monthly question list, usually a few minutes of your time
- A heads-up when you open a new account, take out a loan or add a payment app
- Payroll reports, if your payroll app doesn’t connect to your books
- Receipts for anything your CPA will want backed up
Questions and files go through your secure Kellcat client portal, so nothing gets lost in email.
Behind right now?
Monthly bookkeeping starts from clean, current books. If yours are behind or messy, they’re brought current first with a QuickBooks cleanup, quoted up front, and then the monthly close takes over.
How Clean Books starts.
- Step 1 · Free
Discovery Call or review
Talk it through, or get a free Books & Numbers Review of your file.
- Step 2 · In writing
Proposal
Your monthly fee and any cleanup quoted in writing within a week. Nothing starts until you sign.
- Step 3 · Kickoff
Setup or cleanup
Invite Kellcat as your accountant, fix what’s off, and your core dashboard goes live.
- Step 4 · Every month
Books closed
Monthly close, dashboard updated and your summary in your inbox, on schedule.
“I had a fantastic experience with Brian from Kellcat. His knowledge in the field was truly impressive. I left feeling confident and well taken care of, knowing that my financial records are in good hands. He is absolutely a pleasure to work with and is always available when I need him.”Bert K. · Business Owner · Google review
Monthly bookkeeping questions.
How much does monthly bookkeeping cost?
Pricing depends on your transaction volume and number of accounts, and is confirmed after a quick review of your books. You get your monthly fee in writing before anything starts.
Which software do you use?
QuickBooks Online, Xero or Puzzle. Kellcat works in the platform you already use and connects the tools you rely on.
Do I need to replace my CPA?
No. Kellcat keeps your books and your CPA keeps doing your taxes, with cleaner books to work from.
What if my books are behind?
They’re brought current first as a separate one-time cleanup, quoted up front after a free review of your file.
How do we stay in touch?
Email or your client portal, with replies within 1 to 2 business days, Monday through Friday, plus a 15-minute check-in call every quarter.
What’s in the monthly email summary?
One win, one watchout and one next step based on your dashboard, plus anything Kellcat still needs from you to finish the month. It’s short on purpose, so you can read it in a couple of minutes.
When is each month closed?
The timing is agreed with you when you start, based on when your statements are available and how quickly questions get answered. Your summary arrives once the month is reconciled and reviewed.
How do I send receipts and answer questions?
Through your secure Kellcat client portal. Questions are gathered into one list each month, so you answer them in one sitting instead of over a string of emails.
Do you work with my payroll and payment apps?
Yes. Payroll from Gusto or your payroll provider, and payments from Stripe, Square, Shopify or PayPal, are recorded so sales, fees, wages and payroll taxes all land in the right accounts.
What if I decide to leave?
Your books and data belong to your business. If you move on, everything stays with you and Kellcat helps with a smooth handoff.
Where this fits in the three layers.
Local in-person meetings across the south Denver metro: Littleton & south Denver · Highlands Ranch · Centennial · all service areas. Remote service nationwide.
Your books closed every month, without the late nights.
Talk through where your books stand today, or get a free review of your file first.